Policy for appointment on Compassionate basis: MHA OM dated 17 June 2022

Ministry of Home Affairs issued new guidelines for compassionate basis appointment vide OM dated 17.06.2022.

No. A-12012/01/2022-Ad.ll

Government of India/ Bharat Sarkar

Ministry of Home Affairs/ Grih Mantralaya

North Block, New Delhi

Dated the 17 June, 2022 OFFICE MEMORANDUM

Sub: Policy for appointment on Compassionate basis.

This Ministry has adopted a modified policy for appointment on Compassionate basis in line with the guidelines issued by DoP&T vide its 0M No.43019/9/2019-Estt.(D) dated 23.08.2021. You are requested to put the same out in public domain by publishing it on MHA website in 'WHAT'S NEW' section and in 'Policies and Guidelines' in 'Documents' section

Encl.: English and Hindi versions of the policy

(Vishvajeeg Kurhå)

Under Secretary to the Goernment of India

Tel. 011-2309 3666

Policy for appointment on Compassionate basis in MHA(P)

The object of the Compassionate appointment Scheme is to grant appointment on compassionate grounds to a dependent family member of a Government servant dying in harness or who is retired on medical grounds, thereby leaving his family in penury and without any means of livelihood and relieve the family of the Government servant concerned from financial destitution and help it get over the emergency. The relevant guidelines in this regard have been laid by DoP&T vide its 0M No. 14014/02/20212-Estt.(D) dated 16.01.2013.

2.        DoP&T vide its 0M No.43019/9/2019-Estt.(D) dated 23.08.2021 laid down additional guidelines to bring out more transparency and objectivity in the process of Compassionate appointment. To give effect to this, various measures like chalking out role of Welfare Officer, adopting a point based merit scheme for assessing applications, indexing each application with a unique ID and putting out minutes of meeting of the Screening Committee in public domain were stipulated.

3.       

The Welfare Officer will assist the dependent family of the deceased Government employee in getting appointment on compassionate grounds. The applicant would be called in person at the very first stage and advised in person about the requirements and formalities to be completed. A duly filled proforma by the applicant shall be used to ascertain necessary information and processing the cases of compassionate appointment.

4.        The applications for compassionate appointment shall be considered by a Committee consisting of three officers — one chairman and two members - of the rank of Deputy Secretary/ Director in the Ministry. The Welfare Officer may also be made one of the members/ chairman of the Committee, depending on his rank. Recommendation of the committee shall be placed before the Competent Authority for a decision.

5.        Transparency and objectivity are the foremost aspects of scheme for compassionate appointment. A holistic assessment of the financial condition of the family has to be made taking into consideration factors like presence of earning member(s), size of family, age of children and the financial needs of family.

6.        The extant position regarding appointment on compassionate basis in this Ministry has been reviewed and it has been decided by the Competent Authority that to ensure utmost transparency, a point based merit scheme based on various attributes indicated in the guidelines of DoP&T should be worked out on a 100 point-scale as laid down in Annexure-I.

7.        While applying point based merit scheme, as mentioned in Annexure-I, if situation arises that some candidates secure equal marks in merit and Cadre Controlling Authority is unable to decide the merit of such candidates, in such cases the tie-breaking factor can be income available per dependent i.e. total of first three financial parameters prescribed in Annexure-I (Pension annualized, total terminal benefits and annual income of earning members and income from property) divided by total number of dependents. The lesser the per dependent available income, the higher the rank amongst the applicants whose scores had a tie.

8.        In case of tie even after applying the factor of per dependent available income, then the left-over service of Government servant can be considered. This is suggested as it may be implied that longer the left-over service of the deceased, the more is the impact on the family. Applicants related to Government servant with higher left-over service would be considered over the one with lesser left-over service.

9.        Keeping in view the administrative requirement in processing applications for compassionate appointment, the form as in Annexure-Il may be used for ascertaining necessary information which consists of three parts as under:

S. No.	Part	Title
1 .		Form for seeking Compassionate appointment by dependents of Government servants deceased while in service or retired on medical rounds.
2.	B	To be filled by the Office in which employment is ro osed.
3.	c	Relative Merit Points Assessment on a 100-point scale for com assionatea ointment.

10.    Point based merit scheme imparts the necessary objectivity, homogeneity and transparency to the scheme for appointment on compassionate grounds. Henceforth, it shall be followed strictly along with the instructions issued by DoP&T time to time, for assessing comparative merit of the applicants for compassionate appointment.

ANNEXURE-I

Relative Merit Points System For Allocation Of Points For Various Attributes of Applicant For Compassionate Appointment in MHA Based On 100 Point Scale For Part-C of Annexure-Il

(i) Family Pension (basic excluding DR & Allowances)

(20 points)

Sl. No.	Pro osed Slab	Points
1.	U to 10,000	20
2.	10,001 - 13,000	18
3.	13,001 - 16,000	16
4.	16,001 - 19,000	14
5.	19,001 - 22,000	12
6.	22,001 - 25,000	10
7.	25,001 - 28,000	08
8.	28,001 & above	06

(ii)          Terminal benefits i.e. Lump sum amount received by the family on death of Govt. servant (i.e. DCR Gratuity, GPFI Lump sum amount under NPS, CGEGIS, Leave encashment etc.):

(10  points)

For post 01.01.2016 death cases	For pre 01.01.2016 death cases	Points
U to		10
		09
		08
		07
		06
		05
		04
		03
		02
& above	and above	01

(iii)        Annual income of earning members of the family & income from property

(10  Points)

Sl. No.	Annual Income	Points
1.	Nil to	10
2.	to	08
3.	to	06
4.	to
5.	to	02
6.	Above

(iv)        Immovable Property

(10 points)

Sl. No.	Pro osed Slab	Points
1.	Nil	10
2.	U to 200s ft	08
3.	201 t0400s ft	06
4.	401 to 700 s ft	04
5.	701 to 1100s ft	02
6.	1101 or mores ft	00

(v)      Leftover service of the deceased Government employee

(15 Points)

Leftover service of deceased	Points	Leftover service of deceased	Points	Leftover service of deceased	Points
U to 2 ears	01	U to 12 ears	06	U to 22 ears	11
U to 4 ears	02	U to 14 ears	07	U to 24 ears	12
U to 6 ears	03	U to 16 ears	08	U to 26 ears	13
U to 8 ears	04	U to 18 ears	09	U to 28 ears	14
Upto 10 years	05	Upto 20 years	10	Upto 30 years & above	15

(vi) Number of unmarried daughters

(10 Points)

Sl. No.	No. of Unmarried dau hters	Points
1.	01	05
2.	02 & above	10

(vii) Number of dependent minor children

(05 points)

SI. No.	No. of minor de endent children	Points
1.	01	03
2.	02 & above	05

(viii) If Wife of the deceased Govt. official has applied for compassionate appointment for herself.    (10 Points) (ix) If one or more person(s) amongst the dependent family members is disable.

(10 Points)

Sl. No.	Percenta e Disabili			Points
1.				04
2.	40-60 %			06
3.	60-80%			08
4.	80-100%			10

Total Points - 100

ANNEXURE-II

FORM FOR SEEKING COMPASSIONATE APOINTMENT BY DEPENDENTS OF GOVERNMENT SERVANT DECEASED WHILE IN SERVICE/ RETIRED ON MEDICAL

GROUNDS.

PART-A

1.	(a)	Name of the Government Servant(Deceased/Retired on medical unds
	(b)	Designation of the Government Servant
	(c)	Whether it is MTS (erstwhile Group 'D') or not?
	(d)	Date of the Government Servant
	(e)	Date of Death/retirement on medical grounds
	(f)	Total length of service rendered
	(g)	Whether permanent or temporary
	(h)	Whether belonging to SC/ST/OBC
11.	(a)	Name of the candidate for appointment
	(b)	His/Her relationship with Government Servant
	(c)	Date of Birth
	(d)	Educational Qualification
	(e)	Whether any other dependent family member has been appointed on com assionate ounds.

 

111.			Particulars of total assets left including amount of
			(a)	Family Pension
			(b)	D.C.R. Gratuity
			(c)	G.P.F. Balance
			(d)	Life Insurance Policies (including Postal Life Insurance)
			(e)	Movable and Immovable properties and annual income earned therefrom by famil
			(f)	C.G.E. Insurance amount
			(g)	Encashment of leave
			(h)	Any other assets
			TOTAL:
IV.			Brief particulars of liabilities, if any
		Particulars of all dependent family members of the Government servant (if some are employed, their income and whether they are living together or separately)
	No	Name(s)			Relation ship with Govt. Servant	Age	Address		Employed or not (if employed, particulars of employment and emoluments	Marital Status
	1	2			3	4	5		6	7
	1
	2
	3
	4
	5

           DECLARATION / UNDERTAKING

1.       I hereby declare that the facts given by me above are, to the best of my knowledge, correct. If any of the facts herein mentioned are found to be incorrect or false at a future date, my services may be terminated.

2.      

I hereby also declare that I shall maintain properly the other family members who were dependent on the Government Servant / member of the Armed Forces mentioned against I(a) of Part-A of this form and in case, it is proved at any time that the said family members are being neglected or not being properly maintained by me, my appointment may be terminated.

Date:

Signature of the Candidate

Name:

Address:

PART-B

(TO BE FILLED IN BY OFFICE IN WHICH EMPLOYMENT IS PROPOSED)

a)             Name of the candidate

b)             

His/ Her relationship with the Govt. Servant

c)              Age (Date of Birth), educational qualifications and experience, if any.

d)             Post (Group C) which employments proposed

e)             Whether there is vacancy in th within the ceiling of 5% prescribed under the scheme of compassionate appointment.

f)               Whether the post to be filled is in the Central Secretariat Clerical Services or not

g)             Whether the relevant Recruitment Rules provide for direct recruitment

h)             Whether the candidate fulfills requirements of the Recruitment Rules for the post

i)                Apart from wavier of Employment Exchange/ Staff Selection Commission procedure what other relaxation are to be given.

Whether the facts mentioned in Part-A have been verified by the office and if so, indicate the records

ll. If the Government Servant died/retired on         medical grounds more than 5 years back, why the case was not sponsored earlier.

Personal recommendation of the Head of     

the Department in Ministry/ Department/ Office (with his signature and office stamp/ seal)

Part — C

Relative Merit Points Assessment On A 100 Point-Scale For

Compassionate Appointment

No.	Parameters	Point allotted to the arameters	Points scored by the candidate
1.	Family Pension (Excluding DR & Allowance	20
2.	Terminal benefits i.e. Lump sum amount received by the family on death of Govt. servant (i.e. DCR Gratuity, GPF/ Lump sum amount under NPS, CGEGIS, Leave encashment etc.	10
3.	Annual           income of earning members and income from ro e	10
4.	Immovable ro e	10
5.	Leftover service of the deceased Government Em 10 ee	15
6.	Number of unmarried dau hters	10
7.	Number of dependent minor children	05
8.	If wife of the deceased Govt. official has applied for compassionate appointment for herself	10
9.	If one or more person(s) amongst the dependent family members is disable with % of disabili	10
	TOTAL	100